Archives

About Us

The Saskatchewan Conference Archives is responsible for collecting, preserving and making available for research records of the United Church of Canada Saskatchewan Conference. The collection includes records from Methodist, Presbyterian, Congregational and local union churches in Saskatchewan prior to 1925, as well as local, presbyterial and Conference records of the United Church of Canada, from 1925 onwards.

Holdings include:

(1) Records created by local Saskatchewan congregations – e.g.

(2) Records created by Saskatchewan-based units of United Church groups, including United Church Women (UCW), Women’s Missionary Society (WMS), and Women’s Association (WA);

(3) Records created by Presbyteries within the Saskatchewan Conference;

(4) Records created by the Saskatchewan Conference, its staff, officers, committees, task groups, and related bodies;

(5) Personal papers and manuscripts of individuals associated with the Conference.

For copies of our brochures, click here: United Church Records and the Conference ArchivesResearching in the Archives.

Requesting Baptism, Marriage, or Burial Records

If you are looking for information from our baptism, marriage, or burial registers, please e-mail, fax, or mail your written request to:

Conference Archives
Saskatchewan Conference – The United Church of Canada
418A McDonald Street
Regina, SK S4N 6E1
Fax: 306-721-3171
E-mail: archives@nullskconf.ca

In your request, please be sure to include your name and contact information (e-mail / mailing address / phone number), as well as:

  1. The full first and last name of the individual(s) in the record – name at birth, for marriages and baptisms.
  2. The location (city or town) where the baptism, marriage or burial took place.
  3. The church or other site (e.g. town hall) in that location where the ceremony took place.
  4. The date of the baptism, marriage or burial – approximate year, if necessary.
  5. Your relationship to the individual(s) in question (e.g. great-grandchild, aunt, sibling).
  6. The purpose of your inquiry (e.g. family history, passport, research for a book).

Information contained in these registers is organized by church, event, and date, so we cannot conduct speculative searches based on names alone. For more information and tips, click here: Requesting Information from Registers and Rolls.

NOTE: Not all records are open to the public. In keeping with privacy policies and legislation, access is limited for many baptism, marriage and burial registers created from 1917 onwards.

Research in the Archives

If you are conducting research on a particular person, church or other topic relating to the United Church in Saskatchewan, the Conference Archives may be able to help direct your search. Contact us, at archives@nullskconf.ca, and we will point you in the right direction.

You can now view information about some of our holdings via the online Saskatchewan Archival Information Network (SAIN) collections databaseNOTE: Updating our descriptions is an ongoing project so not all of our holdings are listed yet – we still recommend you e-mail us if you are looking for particular records or information from our archives.

Records in the archival collection are housed with the Provincial Archives of Saskatchewan and can be consulted in person in their Saskatoon reference room, at:

Provincial Archives of Saskatchewan
Room 91, Murray Building
3 Campus Drive
Saskatoon SK  S7N 5A4
(For directions and hours, see www.saskarchives.com/locations.)

If you are planning a research trip, we recommend that you contact the Archives ahead of time, to ensure the records in question are located and prepared for your visit.

For more information, click here: Research Access to Archival Records.

NOTE: Not all records are open to the public. In keeping with privacy policies and legislation, some records containing personal information may not be viewed in person – this applies to most baptism, marriage and burial registers created from 1917 onwards.

If your research involves United Church congregations outside of Saskatchewan, you may wish to consult other Conference Archives. For a full listing, see The United Church of Canada Archives Directory .

Transferring Records to Archives

When records are no longer used by a congregation, presbytery, or other church body, they may be eligible for transfer to the Conference Archives. If you are looking after these records, we recommend you take the following steps prior to sending any records in:

  1. Identify what records you have and determine which should go to the archives. For some guidance in making these decisions, click here: What do the Archives Want? (for congregational records) or Presbytery Records and the Archives (for presbytery records). 
  2. Make a preliminary list of the records you would like to send to the archives. For a template (Word format), click here: Preliminary Inventory. For more detailed information and examples, click here: Guidelines for Submitting Records.
  3. Contact the Conference Archives and send a copy of the list (by email, fax, or mail), to let the archivist know what you have. Please also note how many boxes there are and whether there are any serious concerns (e.g. water damage).

The archivist will review the list and contact you to make arrangements for the transfer.

When the records have been organized and the list reviewed by the Archives, complete the transfer form applicable to you (this will require Board approval, in some cases):

Lastly, fill-in the Receipt of Records for Appraisal form before or when you bring the records to the Conference office. This form must be completed for all records received by the Archives.

Feel free to contact us (archives@nullskconf.ca) if you have any questions regarding transfers.

Donating Records to the Archives

In addition to church records, the Conference Archives also collects papers, photographs and related records from some private individuals and organizations associated with (but not directly governed by) the United Church of Canada Saskatchewan Conference.

If you have private records you would like to offer the Archives, see: Donating Records.

For additional information, contact the Conference Archivist, at:

Saskatchewan Conference – The United Church of Canada
418A McDonald Street
Regina, SK S4N 6E1
E-mail: archives@nullskconf.ca

If you are dropping off or sending in records to the archives for review, you will also need to fill out the Receipt of Records for Appraisal form.

Additional Tools & Information

Oral History in the Archives

Privacy Issues: Recordkeeping and Archives

Sample Records Schedule

Guidelines for Minutes and Notes of Meetings

Guidelines for the Content of Presbytery Meeting Minutes

Requirements for Minute-Taking (Checklist)

Announcements

No announcements at this time:

Volunteering

If you are interested in volunteering for the work of Saskatchewan Conference, please fill out our skills & abilities survey link. Further instructions can be found within this document.

For any questions contact Bev Kostichuk at 306-647-2679.

Did you know that you can donate…

Most gifts to The United Church of Canada come from groups, members, and supporters who give through their local congregations. Gifts of all types can be directed to The United Church of Canada Foundation, Gifts of Vision, Mission & Service or another United Church related fund or organization that is important to you. Explore ways to give to support the work of the church.

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